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Job SummaryUnder the direction of the Director, Career Services and with an indirect reporting relationship to the Program Director, is responsible for coordinating, facilitating, and supervising the externship training. This includes student transition from class work to externship to graduate in preparation for placements. Locates, maintains, and acquires new externship sites and contracts; schedules and supervises students' externship assignments; advises students and provides classroom instruction in accordance with the program's objectives. Assists students in gaining meaningful employment in jobs applicable to their field of study. Guides students with the job search process, including teaching workshops and critiquing resumes. Provides excellent customer service to current and graduating students in accordance with the mission and purpose of the college. Coordinates and assists graduates with job interviews and obtaining entry level healthcare career opportunities.Essential Functions and Responsibilities<ul><li>Establishes, acquires, and maintains contracts with extern sites using the approved college agreement; maintains accurate extern site information database, including contact information and specific contractual agreement termination and expiration dates, and initiates renewal process timely.</li><li>Collects and maintains appropriate documentation related to externship education, such as health forms, CPR certification, student evaluations, and site evaluations.</li><li>Assists the Director, Career Services to maintain program accreditation, especially as related to meeting standards for externship education.</li><li>Attends Advisory and Faculty meetings to network and derive solutions to mutual concerns.</li><li>Maintains on-going contact with local employers to obtain information on externship opportunities. Researches and develops new externship sites with new employers. Develops and enhances working relationships, facilitates student employment opportunities, and ensures positive long-term relationships with employers.</li></ul>Required Experience and Skills<ul><li>License &amp; Certification: ACC Externship Coordinator, Pharmacy Technician:</li><ul><li>California licensure or registration to practice as a pharmacist or pharmacy technician is required.</li><li>Must hold an active membership in a national pharmacy organization and the corresponding state affiliate.</li></ul></ul><ul><li>Two (2) to three (3) years of experience working with or in extern sites, placing students, and coordinating related documents is preferred.</li></ul>Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at American Career College. For more than 40 years American Career College has had the privilege of educating students seeking careers in healthcare—guiding them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.American Career College is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

American Career College

Medical Billing Externship Coordinator, Career Services

What's next for you is the first priority for us! With over 45 programs from associate to doctoral degrees, South University is a private institution dedicated to providing educational opportunities that spark the intellectual, social and professional development of a diverse student population.&nbsp; Our 120-year story—past, present and future—is a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to the students, faculty, staff, alumni and supporters of South University. Online and at our 8 locations and 2 learning sites, we take pride in our welcoming environment; one-on-one support and personalized attention that helps students define goals and identify the means to pursue them. Our small classes feature hands-on experiences that not only shape students’ skills and excellence in their chosen fields but also shape their characters through encouraging community involvement, volunteerism and the pursuit of life-long learning.&nbsp;&nbsp; Visit <a href="http://www.southuniversity.edu&nbsp;today" target="_blank">www.southuniversity.edu&nbsp;today</a> to learn more about what makes us stand apart as a place to Belong, Believe and Become, a place where you can make a difference in the lives of students eager to learn and grow. South University, the right direction for a brighter future.Benefits: *Medical *Dental *Vision FSA/HSA Tuition Assistant Program Long/Short Term Disability Life Insurance Employee Assistance Program401K Match&nbsp; &nbsp;Paid Time Off 12 Paid Holidays * includes domestic partner coverage SUMMARY:&nbsp;&nbsp;Under general supervision of the Campus Director and Dean for Academic Affairs and Operations perform, coordinate and oversee campus administrative duties in support of the campus academic programs, campus and general administrative needs as defined in the job elements below. This position requires the ability to act confidentially, handle sensitive information and exercise independent judgment.&nbsp; Some technical knowledge of the specific area of assignment may also be required.KEY JOB ELEMENTS:<ul><li>Performs academic, campus and limited general administrative and clerical duties as assigned by the Campus Director &amp; Dean of Academic Affairs and Operations. </li><li>Collaborate with Vice Chancellors, Assistant Vice Chancellors, University Directors, College Deans and Department Chairs in carrying out the priorities of the University including, but not limited to items pertaining to supporting programmatic accreditation and assessment reporting.</li><li>Maintains correspondence logs, files, information databases, and other tracking systems as necessary.&nbsp; Prepares Executive Committee, OPM, PACs, and other programmatic meeting minutes. Organizes programmatic meeting dates, meeting structure, and sends out agendas.&nbsp; Distributes Executive Committee weekly KPI updates to campus program leaders. </li><li>Ensure signage for classrooms, campus services and office spaces are clearly marked.</li><li>Create, distribute and collect faculty contracts, student files, and faculty files containing required programmatic documentation.</li><li>Assists with directing students with locating campus leaders, including directing them toward offices, phone, e-mail or classrooms.&nbsp; Ensure signage for classrooms, campus services and office spaces are clearly marked and accessible.&nbsp; </li><li>If requested by Campus Director, may provide new employees with on boarding information, such as tours and campus directories, office or cubicle accommodations, employee access badges; business cards, and ensure new hires have necessary equipment and accesses to assume assigned duties on day one.&nbsp; Maintain campus keys in coordination with the university Director of Facilities and Campus Director/Dean of Academic Affairs and Operations.</li><li>Ensure employee engagement and recognition activities are organized and occurring on a regular schedule, such as service awards, employee recognition and leading employee engagement committee work.</li><li>Responsible for onboarding of new hires.&nbsp; This includes I-9 completion and background check completion.&nbsp; Maintain all personnel files. </li><li>Responsible for all adjunct contracts and appointment letters.&nbsp; Ensures adjunct pay is calculated and submitted timely on the pay schedule.&nbsp; Responsible for all proctor scheduling, contracts and payments.</li><li>Responsible for monitoring all job postings for the campus and reviewing applicants for qualifications.&nbsp; Once qualified, responsible for sending to hiring managers and assisting with the scheduling of interviews. &nbsp;</li><li>Campus purchasing support for local service providers and suppliers. Includes ordering office or program related supplies and scheduling assistance as necessary.&nbsp; Maintains office equipment such as fax machines, postage meters, copy machines and printers.&nbsp; Responsible for mail distribution and receiving support.</li><li>A cell phone is required for use during work hours and after hours as needed.&nbsp;&nbsp; This position requires flexibility with schedule as needed to support the campus events.</li><li>Other duties as assigned. </li></ul>REQUIREMENTS:&nbsp;<ul><li>Bachelor’s Degree in a related discipline.</li><li>Minimum of four years’ progressively more responsible administrative experience in a&nbsp; corporate or academic environment supporting mid to upper level manager(s). </li><li>Excellent written and verbal communication skills.</li><li>Strong interpersonal skills.</li><li>Superior organizational and problem resolution skills.</li><li>Business computing skills (validated by testing where applicable) to include the following:</li><li>Advanced proficiency level for Word </li><li>Basic proficiency level for Excel </li><li>Advanced proficiency level for Power Point </li><li>Basic proficiency level for Outlook</li></ul>ENVIRONMENT:&nbsp;&nbsp;The duties and characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.&nbsp; The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.&nbsp; While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email, video conference, and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.&nbsp;South&nbsp;University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive. Apply Now <h4>Other details</h4><ul><li> Job Family All Positions</li><li> Required Education Bachelor’s Degree</li></ul>

South University

Executive Assistant /HR Coordinator

What's next for you is the first priority for us! With over 45 programs from associate to doctoral degrees, South University is a private institution dedicated to providing educational opportunities that spark the intellectual, social and professional development of a diverse student population.&nbsp; Our 120-year story—past, present and future—is a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to the students, faculty, staff, alumni and supporters of South University. Online and at our 8 locations and 2 learning sites, we take pride in our welcoming environment; one-on-one support and personalized attention that helps students define goals and identify the means to pursue them. Our small classes feature hands-on experiences that not only shape students’ skills and excellence in their chosen fields but also shape their characters through encouraging community involvement, volunteerism and the pursuit of life-long learning.&nbsp;&nbsp; Visit <a href="http://www.southuniversity.edu&nbsp;today" target="_blank">www.southuniversity.edu&nbsp;today</a> to learn more about what makes us stand apart as a place to Belong, Believe and Become, a place where you can make a difference in the lives of students eager to learn and grow. South University, the right direction for a brighter future.Benefits: *Medical *Dental *Vision FSA/HSA Tuition Assistant Program Long/Short Term Disability Life Insurance Employee Assistance Program401K Match&nbsp; &nbsp;Paid Time Off 12 Paid Holidays * includes domestic partner coverage SUMMARY:This Physician Assistant Program Coordinator will provide administrative management for the Physician Assistant program.&nbsp; The Physician Assistant Program Coordinator must ensure that the South University philosophy: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion is considered in carrying out the duties and responsibilities of this position.KEY JOB ELEMENTS:<ul><li>Assist program leadership in managing, administering, and coordinating the operations of the department.</li><li>Assist the Program Director in managing and forecasting the program’s expenses and budgetary needs.</li><li>Oversee event coordination for the PA program faculty, staff, and students including maintaining all up-to-date vendor invoices and documents.</li></ul><ul><li>Support the functions of the Admissions Committee including the planning, preparation, and set-up for applicant interviews, new student orientation, and graduation.</li><li>Support program assessment by coordinating with the departmental data coordinator to ensure timely and accurate processing and reporting of data related to accreditation.</li><li>Assist program leadership with coordination and implementation of departmental projects including the ongoing accreditation process and site visits as required.</li><li>Assist the Directors of Didactic and Clinical Education in ensuring the completeness and accuracy of student data and documentation for graduation requirements in the student’s academic record while ensuring confidentiality.</li><li>Assist program leadership in development, review, and publication of marketing materials, flyers, handbooks, and newsletters.</li><li>Maintain and assist with SharePoint documents and the program website to ensure compliance with accreditation requirements.&nbsp;</li></ul><ul><li>Maintain all confidential program files according to accreditation standards.</li><li>Work with the program leadership to ensure timely publication of the quarterly course schedule for the students and the registrar. </li><li>Complete student course registration, coordinate data from various systems, and run relevant reports</li><li>Inventory and ensure timely ordering of supplies/replacements for all program laboratory equipment and disposables. </li><li>Perform routine clerical duties including filing, copying, typing, preparing agendas, and meeting minutes.</li><li>Answer telephones and direct inquiries as appropriate.</li><li>Greet visitors and direct them to appropriate destination.</li><li>Maintain program calendars, assist with travel arrangements as needed, and schedule meetings.</li><li>Participate in special projects as assigned.</li></ul>JOB REQUIREMENTS:<ul><li>Associate’s Degree required; bachelor’s or master’s degree preferred</li><li>3-4 years of progressive experience providing administrative support.</li><li>Experience scheduling conference calls and meetings.</li><li>Excellent communication skills, both verbal and written.</li><li>Strong interpersonal skills with student and staff populations.</li><li>Superior organization, prioritization, and self-motivation skills.</li><li>Strong computer skills. MS Office Suite.</li><li>Ability to interact effectively as either a leader or as a member of a team and work collaboratively with other departments.</li><li>Ability to listen to customers (e.g. staff, etc.) and to understand and respond positively to their requests.</li><li>Ability to adapt to changing assignments and multiple priorities.</li><li>Ability to manage multiple tasks and successfully meet deadlines.</li></ul>ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe, and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student, and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive. Apply Now <h4>Other details</h4><ul><li> Job Family All Positions</li><li> Required Education Associate Degree</li></ul>

Program Coordinator, Physician Assistant Program

01-Nov-2024<h4>Program Coordinator, Executive Education, Bloomberg Harvard City Leadership Initiative</h4>Harvard Kennedy School 67162BRJob SummaryAs a Program Coordinator, you will maintain a high level of professionalism, teamwork and a focus on customer service. While programs are running, you will assist with travel, onboarding, meals, answering questions, and directing participants. In addition, you will work with your team on the continuous improvement of programs, processes and procedures. You will develop strong working relationships with Executive Education colleagues in all units, as well as program faculty, Bloomberg Harvard colleagues, Bloomberg Philanthropies, other School departments, other University Schools and vendors. You will provide critical direction in the delivery of the Bloomberg Harvard portfolio of programing both on-site (MA and NY) and online before, during, and after each program session. We seek collaborative, adaptable candidates who love the details of programs and events, are driven by working with others on a fast-paced team, and excited about having an impact on our world by supporting city leaders. We are committed to fostering a diverse and inclusive team culture and seek candidates who share our values and commitment.Position DescriptionThis role will support the team with both the participant and curriculum coordination: As a Participant Coordinator, you’ll be responsible for tracking all enrollment information materials for our participants. You will be a main point of contact for our participants, answering questions prior to travel and assisting them with travel and housing arrangements, including on-site meals. You will plan and implement special events for programs and, when needed, works closely with Bloomberg Philanthropies events team. Specific duties include:<ul><li>Program Execution<ul><li>Unique onboarding requirements for each program depending on location and audience</li><li>Work with different vendors to coordinate participant travel: Canvas, hotels, Uber</li><li>Online session run of show / detailing of session plans</li><li>Coordination with HELIX</li><li>Pre-session preparation for panels and interviews</li><li>Studio tours for faculty</li><li>Setup of classroom at donor facilities</li></ul></li></ul><ul><li>Cohort Management – Participant Support<ul><li>Set up of salesforce admissions and onboarding portal; IT troubleshooting</li><li>Manage applications and follow up with cities</li><li>Advanced Salesforce use: email templates, campaigns, reports, tracking, data management</li><li>Coordination of open enrollment scholarships</li><li>Follow ups to ensure attendance </li><li>&nbsp;Initiative inbox management –providing ongoing customer service for all participants </li><li>Coordination of onboarding and pre-launch activity (including individual mayor calls) </li></ul></li></ul>As a Curriculum Coordinator, you will prepare and distribute course materials. You will work directly with our program faculty to coordinate advance readings and handouts, post materials on the course webpage and manage the in-person or online classroom media needs. You will collaborate with both faculty chair and director on development or distribution of program schedule and other materials as necessary,. When running programs offsite, you’ll work closely with Bloomberg Philanthropies’ production team to ensure a seamless delivery. Specific Duties include:<ul><li>Program Development – Faculty <ul><li>Multiple planning meetings/workshops with faculty to ensure alignment </li><li>Translate output from faculty planning meetings into session sheets and other deliverables for participants</li><li>Assure common use of terms within programs and across program materials, slides, plans </li><li>Background info on cities and participants developed for / provided to faculty</li></ul></li><li>Program Development – Staff Teams <ul><li>Alignment of tasks / responsibilities for each program; each program includes coordination with: <ul><li>Curriculum Development on timelines and versions of cases and materials</li><li>Impact Assessment for each program to deploy, manage, and follow up on evaluations </li><li>City Support on follow ups, year-long tracks, fellowships, panels </li><li>Comms on applications, welcome letters, marketing, and swag o External Partners that are involved in the delivery and development of programs </li><li>&nbsp;Operations on Salesforce (in non-EE instance - i.e. instance managed at Bloomberg Center) </li></ul></li></ul></li><li>Donor Management <ul><li>Materials sent, and explained, regularly before each program </li><li>Answer ongoing questions </li><li>NYC-based sessions: Work with production teams (materials sent in advance, meetings, test runs, onsite problem solving) </li><li>Online sessions: Attendance tracking and reporting </li><li>Coordination re: key speakers, bios when leverage donor network </li><li>Weekly meetings to ensure alignment in all aspects of program</li></ul></li></ul>In addition, you will participate on other Bloomberg Harvard City Leadership Initiative administrative projects and duties as required.&nbsp; Basic Qualifications4 years of administrative or program coordination experienceAdditional Qualifications and Skills<ul><li>A team player, who is flexible, adaptable and comfortable working in a fast-paced, culturally diverse environment.</li><li>Ability to work independently, take initiative and manage multiple projects at once. </li><li>Strong interpersonal skills, with a proactive and positive customer service approach. </li><li>Keen attention to details and accuracy </li><li>Interest in Public Policy or City Government is a plus as is some experience with Salesforce, Zoom and Canvas or similar technology. </li><li>Spanish or Portuguese language is a bonus – though not required.</li></ul>Note: Some travel is required – mostly to New York City. Therefore, you must be flexible to work some nights and weekends when programs are in session.&nbsp; Additional InformationThis is a fully benefits eligible term appointment ending June 30, 2025, with the possibility of renewal. Learn more about our work culture and see yourself at Harvard Kennedy School. We regret that the Harvard Kennedy School does not provide visa sponsorship. Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment. &nbsp; This position must be flexible to work longer hours, nights, and weekends, while programs are in session. Some travel is also required. Program Coordinators are required to work in-person on-campus for some programs. Programs are typically 1 week long but may vary. When not on program, Program Coordinators have flexibility to work remotely up to 3 days/week. &nbsp; Salary Range: $65,653 - $104,471 Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity. Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsThe Bloomberg Harvard City Leadership Initiative is a joint effort of Harvard Kennedy School and Harvard Business School in close collaboration with and funded by Bloomberg Philanthropies to advance leadership, management, and innovation in cities. It is a cornerstone program of the Bloomberg Center for Cities at Harvard University serves a global community committed to improving public management, leadership, and governance. The center’s cross-Harvard collaboration unites expertise focused on cities across disciplines and schools to produce research, train leaders, and develop resources for global use.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentBloomberg Center for CitiesUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule9-5 Monday through Friday Note: This position must be flexible to work longer hours, nights, and weekends, while programs are in session. Some travel is also required. Program Coordinators are required to work in-person on-campus for some programs. Programs are typically 1 weeklong but may vary. When not on program, Program Coordinators have flexibility to work remotely up to 3 days/week.Commitment to Equity, Diversity, Inclusion, and BelongingHarvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism &nbsp; At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism. &nbsp;EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-NM1

Harvard University FAS Human Resources

Program Coordinator, Executive Education, Bloomberg Harvard City Leadership Initiative

01-Nov-2024<h4>Executive Assistant and Events Coordinator, Administrative Dean’s Office</h4>Harvard Divinity School 67186BRJob SummaryHarvard Divinity School seeks an initiative-taking, exceptionally organized, and technically savvy individual to provide a wide range of high-level administrative support, projects, events, meeting organization and management. Reporting to the Administrative Dean, the Executive Assistant and Events Coordinator will provide administrative support to the Administrative Dean and work with the team in the Dean’s Office and the Office of Academic Affairs to play a pivotal role in supporting the planning, coordination, and execution of a variety of programming and engagement activities. This individual, using discretion and professionalism, is responsible for varied, detail-oriented, and confidential tasks.Position DescriptionAdministrative Duties<ul><li>Manages complex calendars, all appointments, and schedules meetings.&nbsp;</li><li>Develops, drafts, and reviews a variety of often complex and confidential correspondence on behalf of the administrative dean; responds to requests for information from internal and external sources, and ensures follow-up and problem resolution.&nbsp;</li><li>Processes financial transactions, monitors, and prepares financial reports and budgets.&nbsp;</li><li>Assists the administrative dean on special projects as required, including those of a sensitive and/or confidential nature, handling matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.&nbsp;</li><li>Works collaboratively with other offices at the university to ensure the administrative dean has all relevant material and briefings needed, in advance, for meetings, and gathers information from appropriate sources. May develop prep materials as needed and handle broad dissemination of information. In consultation with the administrative dean, establishes and disseminates agendas for meetings; tracks action items to ensure follow-up and resolution of issues. Attends and captures the content of meetings as requested; prioritizes and directs workflow to others, as appropriate.</li><li>Assists with any other general office needs and administrative tasks as required.</li><li>Serves as back up support for the deans and administrative teams in the Dean’s Office and the Office of Academic Affairs.</li></ul>Event Coordination<ul><li>Manages the planning, organization, and execution of programming, including conferences, workshops, lectures, panel discussions, receptions, and other campus events. Works with internal and external stakeholders.</li><li>Coordinates logistical aspects of programming, such as venue selection, catering, multimedia setup, registration management, stakeholder outreach and speaker accommodations.</li><li>Provides on-site support during programming, ensuring smooth operations. Works with the Office of Academic Affairs, Facilities and Operations, IT &amp; Media Services, Communications, Development and External Relations and partner departments on preparation and support for all events.&nbsp;</li><li>Coordinates planning for virtual and on-site programs by creating and moderating Zoom or in-person sessions, providing calendar schedules for the team and facilitators, securing room reservations, AV support, processing catering requests, and other logistical support.</li><li>Manages program registration and effectively communicates with participants (special requests, registration changes) during in-person and Zoom programs.</li><li>Coordinates travel arrangements, processes reimbursements, manages usage of and reconciles vendor set-ups and payments via Concur and Buy2Pay systems. Ensures that all expenses are compliant with Harvard University’s travel and financial policies.</li><li>Prepares and distributes read-ahead materials, including agendas, speaker bios, and presentation materials. Working with Communications, creates content for promotional materials.&nbsp;</li><li>Contributes to post-event evaluations and reporting to assess the success of events and identify areas for improvement.</li><li>Contributes to the department’s goals and performs other duties as assigned.&nbsp;</li><li>Many events are in-person on campus, and some occur in the evenings. On campus evening work and occasional weekend availability is required.&nbsp;</li></ul>Basic Qualifications<ul><li>5 years experience in a similar administrative role.</li><li>Experience with planning large events.</li><li>Availability to work evenings and weekends with prior notice of the schedule.</li></ul>Candidates wishing to be considered must supply a cover letter in addition to a resume. Additional Qualifications and Skills<ul><li>Bachelor’s degree preferred.&nbsp;</li><li>Ability to work independently with minimal supervision.</li><li>Experience maintaining strong collaborative relationships.</li><li>Excellent customer service and organizational skills with ability to prioritize work in an environment with multiple conflicting interests.</li><li>Excellent written and oral communication skills with demonstrated experience in editing/proofreading.</li><li>Experience in processing financial transactions and managing financial information.</li><li>Experience with Microsoft Office products, Zoom, Trumba, RoomBook, Paperless Post and Adobe Acrobat.&nbsp;</li><li>Willingness to continuously adapt to new technical skills as needed.</li><li>Must be able to work under the pressure of deadlines while exercising judgment, diplomacy, poise, discretion and maintaining confidentiality.</li></ul>*IMPORTANT NOTE: Your cover letter and resume should be combined into a SINGLE DOCUMENT under the resume tab. Cover letters are required for every position at Harvard Divinity School. We regret that the Harvard Divinity School does not provide Visa sponsorship.* Working ConditionsThis position is based in Cambridge, MA and requires an on-campus presence. All HDS positions have a regular schedule of Monday - Friday, 9am - 5 pm. A hybrid schedule, involving some remote work, may be possible, subject to business needs and manager and HR review/approval. HDS may adjust flex schedules as necessary or appropriate. Harvard has an established Flexwork Policy. Please Note: We are currently conducting interviews virtually for selected candidates. Final interviews may be conducted on campus. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.&nbsp;Additional InformationStarting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity. Harvard Divinity School seeks to respect, understand, and learn from all cultures, beliefs, and faith backgrounds, including those who are unaffiliated with a traditional denomination, of the members of our diverse community. HDS actively seeks and welcomes people of color, women, the LGBTQIA+ community, persons with disabilities, and people at intersections of these identities. Founded in 1816, Harvard Divinity School is most religiously diverse divinity school in the United States and is one of 12 graduate/professional schools at Harvard University. HDS is grounded in pluralism and fosters the kind of thoughtful, respectful exchange of ideas that is vital for human flourishing. The School’s degree programs prepare students for careers in academia, ministry, and a wide range of roles across the nonprofit, private, and public sectors.Work Format DetailsThis is a hybrid position that is based in Cambridge, Massachusetts. Work is expected to be performed in an office setting, but may be remote, as directed by HDS. All remote work must be performed within one of the Harvard Registered Payroll States, which are currently Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Additional details will be discussed during the interview process.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Flex-work options at HDS, including an optional summer compressed workweek (end of May through mid-August)</li><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentAdministrative Dean's OfficeUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-HY1

Executive Assistant and Events Coordinator, Administrative Dean’s Office

01-Nov-2024<h4>Program Coordinator, Program Delivery, MBA Student &amp; Academic Services</h4>Harvard Business School 67177BRJob SummaryAre you an early career higher education administrative professional looking to utilize and further develop your organizational, logistical, and program management skills in a high-energy, innovative environment? Are you excited about being part of a collaborative team deeply committed to providing faculty and students with the highest-level MBA academic experience? Are you looking to be highly engaged in the day-to-day processes that support the MBA Program? If so, consider the Coordinator role, where you will be a member of the MBA Student and Academic Services (SAS) Program Delivery Team working collaboratively to support MBA Required Curriculum (RC) and Elective Curriculum (EC) Programs. Why you’ll love this job:<ul><li>The SAS Program Delivery Team helps to formulate students’ MBA experience in a meaningful, lasting way and your work is integral to the team’s success!</li><li>You will join a group of talented staff and faculty colleagues committed to excellence in the delivery of our mission to “educate leaders who make a difference in the world”</li><li>You can grow your career here – be exposed to the inner workings of a world-renowned business school and develop your skills and experience</li></ul>Position DescriptionWith the Program Delivery team, participate in the planning and delivery of Required Curriculum (RC) and Elective Curriculum (EC) Programs<ul><li>Create and maintain course syllabi, assignments, and announcements for SAS academic programs in Canvas Learning Management System</li><li>Under the guidance of a manager, prepare classroom materials and coordinate logistics for a subset of programs in the Program Delivery Team portfolio</li><li>Under the guidance of the assistant director, administer program-related special projects</li><li>Work with HBS campus partners to coordinate event planning and delivery needs for a subset of programs in coordinator portfolio</li><li>Provide faculty support for select EC courses, including scheduling, class material ordering, Canvas course creation and maintenance, and manage student reimbursements</li><li>Work with the Admit coordinator to monitor and update the RC and EC Checklists</li><li>Maintain documentation related to class delivery and work with the SAS Program Delivery Team to ensure that materials are organized, updated, and available</li><li>Support day-of classroom delivery of all programs and courses in the Required and Elective Curriculum portfolios as needed</li></ul> Data Analysis<ul><li>Using a team management application and Excel, assist with team assignments for simulations and class exercises for the Required and Elective Curriculum portfolio as needed</li><li>Create polls and manage enrollment process for opt-in MBA courses, monitor course enrollments and coordinate student assignments</li><li>Create polls and manipulate data for course use, including result analysis and distribution of results to appropriate parties</li></ul> Customer Service and Communication<ul><li>Triage and direct student communication as part of the customer service team responsible for the SAS Academic and Admit inboxes</li><li>Provide scheduled and backup in-person customer service support throughout the year as part of the customer service team.</li><li>Update and maintain myHBS and Admit pages for team activities and programs</li></ul> Other duties for MBA Student &amp; Academic Services as required<ul><li>Participate in departmental goal-setting processes and implementation of priorities</li><li>Contribute to MBA, SAS, and Program Delivery initiatives and committees</li><li>This role is responsible for other duties as assigned</li></ul>Basic Qualifications<ul><li>High School Diploma, GED, or equivalent is required.</li><li>5+ years of experience in administrative support role(s) is required.</li><li>Education beyond high school may count toward experience.</li><li>Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must.</li></ul>Additional Qualifications and Skills<ul><li>Excellent communication and organizational skills</li><li>Outstanding customer service focus</li><li>Strong attention to detail</li><li>Familiarity with Canvas LMS, Quickbase, Microsoft Teams, Sharepoint, and Qualtrics</li><li>Comfort with fast-paced environment working on various projects simultaneously in changing capacities</li><li>Good judgment, diplomacy, and the ability to work cross-functionally in directed and undirected environments</li><li>A knack for quickly learning new technologies</li></ul>Additional InformationThis is a 40 hours/week, overtime-eligible position. This is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite a minimum of 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice. We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role. A cover letter is required to be considered for this opportunity. Harvard Business School will not offer visa sponsorship for this opportunity. Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here <a href="https://www.hbs.edu/employment" target="_blank">https://www.hbs.edu/employment</a>.About UsFounded in 1908 as part of Harvard University, Harvard Business School is located on a 40-acre campus in Boston. Its faculty of more than 250 offers full-time programs leading to the MBA and PhD degrees, as well as more than 175 Executive Education programs, and Harvard Business School Online, the School’s digital learning platform. For more than a century, faculty have drawn on their research, their experience in working with organizations worldwide, and their passion for teaching, to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will go on to shape the practice of business and entrepreneurship around the globe.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFaculty &amp; Student Services, General AdministrationDepartment Office LocationUSA - MA - Boston Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentMBAUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Program Coordinator, Program Delivery, MBA Student & Academic Services

31-Oct-2024<h4>Speech to Text Provider and Coordinator</h4>University Administration 67289BRJob SummaryUniversity Disability Resources (UDR) provides leadership to University efforts to ensure an accessible, welcoming working and learning environment for individuals with disabilities while ensuring compliance with federal and state regulations. UDR serves as a central resource on disability-related information, procedures and services for the University community and provides expertise in the development, implementation, and acquisition of standard disability-related University practices, procedures and resources.&nbsp;Position DescriptionThe Speech to Text Provider and Coordinator will join a dedicated team of accessibility professionals in Harvard University Disability Resources (UDR). UDR provides leadership to University efforts to ensure an accessible, welcoming working and learning environment for individuals with disabilities while ensuring compliance with federal and state regulations. UDR serves as a central resource on disability-related information, procedures and services for the University community and provides expertise in the development, implementation, and acquisition of standard disability-related University practices, procedures and resources. &nbsp; Position description Reporting to the Associate Director of Harvard UDR, the Speech to Text Provider and Coordinator is a two-year term, full-time benefited position that provides real-time meaning for meaning captions or transcriptions for students and other Harvard affiliates with disabilities in classes, academic activities, and at University events. The Speech to Text Provider and Coordinator also liaise with third-party agencies to schedule and coordinate additional captioning services such as Communication Access Realtime Translation (CART) to facilitate the provision of accommodations for the University community. &nbsp; &nbsp;This primarily on-site position will work on-site across classrooms and meeting spaces of Harvard University’s campuses located in Cambridge and Boston, MA and the surrounding area. Some aspects of the role, including the scheduling and coordination of additional captioning services, may be done remotely. &nbsp; The Speech to Text Provider and Coordinator position will also involve education of community members on the speech to text provider role and how to work effectively and appropriately with captioners. It will include coordinating with faculty and teaching staff to obtain materials necessary to prepare for captioning/transcribing&nbsp; content.Basic Qualifications<ul><li>Proficient in use of a stenographic machine, laptop and captioning software to provide realtime word-for-word transcriptions of spoken English into text, not summarized, in academic settings. Real-time captioning should be provided at a minimum of 200 words per minute with at least 98.5% accuracy, effectively listening for continuity, sense, and detail.</li><li>Ability to hear spoken English.&nbsp;</li><li>Certified Realtime Captioner (CRR); Certified Realtime Reporter (CRR); or, Registered Professional Reporter (RPR) through the National Court Reporters Association (NCRA).</li><li>Ability to perform the following: sit for extended periods of time, lifting, bending, pushing, pulling, kneeling, reaching, carrying objects (up to 20 pounds).</li></ul>Additional Qualifications and Skills<ul><li>2 or more years CART captioning experience in a higher education setting is preferred.&nbsp;</li><li>Working knowledge of or the ability to learn the vocabulary, terminology, and basic information in a variety of subjects commonly found in a university environment.</li><li>Administrative, coordinating and recordkeeping skills.&nbsp;</li><li>Ability to communicate effectively, both orally and in writing.&nbsp;</li><li>Experience working in advanced academic environments is preferred.&nbsp;</li><li>Ability to navigate in a decentralized environment.&nbsp;&nbsp;</li><li>Prior attendance at an institution of higher education is not required but is preferred to demonstrate familiarity with the various settings and protocols associated with this work.&nbsp;</li><li>Previous captioning experience in a post-secondary setting is preferred.&nbsp;</li></ul>Additional InformationThis position is for a two year term. Successful candidates should be prepared to work at Harvard for the full two years of the term. The position may or may not be extended, after that two year term.&nbsp;Harvard Human Resources is committed to enabling Harvard’s world changing mission through inclusive excellence in Human Resources practices. We welcome applicants who bring varied experiences, backgrounds, and expertise to advance the work of the department in service to Harvard’s mission. &nbsp;Please submit a Resume and Cover Letter along with a 1-2 paragraph statement describing how you have worked to create and foster an inclusive work environment.Please note that Harvard University cannot provide Visa Sponsorship or Work Authorization for this position.Work Format DetailsThis role requires as many of four days per week on our Cambridge, Massachusetts Campus&nbsp;BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFaculty &amp; Student Services, Human ResourcesDepartment Office LocationUSA - MA - Cambridge Job Code405011 Stud Serv Professional (N) Work FormatOn-Site Sub-Unit------------ Salary Grade056DepartmentUniversity Disability ResourcesUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Appointment End Date30-Jun-2026Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-AB1

Speech to Text Provider and Coordinator

Senior Coordinator Job ID: 12689 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: Public Health Sciences Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: Commensurate with experience and education. Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> Note: This position is Grant Funded and subject to availability of funds. The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Under minimal supervision, provides coordinating services, keeps official records, and executes administrative policies determined by or in conjunction with other officials, within area of assigned responsibility. Essential Functions Creates of documents and materials that follow organizational standards and branding. Coordinates activities of staff in a business function, division, or department. Oversees the preparation of management and productivity reports and studies. Organizes special investigations and research studies. Creates documents and materials that follow organizational standards and branding. Establishes goals and objectives; develops and approves schedules, priorities, and standards for achieving goals; and coordinates evaluation activities. Coordinates the implementation of techniques for evaluating business functions or division or department activities. Organize budget requests, monitors budget expenditures, and makes adjustments as necessary. Coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures. Identifies areas of needed change and makes recommendations to improve operations. Provides technical guidance for a business function, division, or department. May conspire staff development plans and activities. May coordinate the preparation, development, review, and revision of legislation. May represent the business function, division, or department at meetings, conferences, and seminars or committees. Plans, assigns, and supervises the work of others. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's Degree and Experience: Three years of related experience; or equivalent combination of education and experience. Preferred Qualification: Master's Degree Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5769402&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5769402" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12689&amp;PostingSeq=1</a> jeid-c3c941bb71f45744aafb6968f3658e5c

The University of Texas at El Paso

Senior Coordinator

31-Oct-2024<h4>Development Coordinator, Principal Gifts</h4>Alumni Affairs and Development 67171BRJob SummaryAlumni Affairs and Development (AA&amp;D)&nbsp; Alumni Affairs and Development is a&nbsp;dedicated team supporting Harvard’s advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas. Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&amp;D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work. AA&amp;D is comprised of the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&amp;D Resources, the Harvard Alumni Association (HAA), and the Office of the Vice President (OVP). Reporting to the Senior Director of Principal Gifts in the University Development Office (UDO), this is a full-time non-exempt position in UDO that works with colleagues across the organization to advance University-wide fundraising.Position DescriptionPortfolio Work<ul><li>Work in partnership with and support the work of the Senior Director of Principal Gifts, to lead and manage principal gifts fundraising for Harvard priorities.</li><li>Support the frontline portfolio work of the &nbsp;Senior Director by serving as a strategy/thought partner, actively advancing next steps for cultivation, solicitation, and stewardship, guided by an understanding of University funding priorities and activities. Help prepare for and participate in high-level prospect strategy meetings.</li><li>Manage the development of proposals, white papers, stewardship reports, correspondence, briefings, events, and requests for senior leadership development activity, in close partnership with colleagues on our teams for donor relations, research, events, and others.&nbsp; Ensure fundraisers’ timely and effective follow-up with donors, including tracking gift conversations, solicitation strategies, prepare follow-up steps and action items, keeping track of stewardship opportunities, liaising with Research team and supporting meetings with senior University leaders and faculty members. Coordinate donor visits in support of fundraising efforts.</li><li>Draft briefings for development appointments of the President, Provost, Deputy and Vice Provosts, Deans and senior faculty members.&nbsp; Briefing preparation includes monitoring activity within and outside of the University, assessing University ties and affiliations, analyzing giving history, researching philanthropy outside of the University, and examining University's current priorities.</li><li>Actively support both the Senior Director by reviewing and making suggestions with our Research partners to help stimulate ideas for donors and prospects. Regularly review donor activity across Harvard and philanthropic landscape to be best informed and participatory in strategy meetings.&nbsp;&nbsp;</li><li>Adhere to internal gift processes by booking high-level and complex gifts and pledges. In addition, follow up on requests with partners to review gift terms and other gift related questions as needed.</li><li>Manage routine data pulls and reporting and provide data analysis as needed.</li><li>Work independently and as part of a team, in an extremely dynamic, fast-paced work environment, juggling multiple and changing priorities and responding to the strategic needs of the UDO Principal Gifts team more broadly. Be a resourceful, quick thinking, and confident critical thinker. Anticipate work and act proactively and decisively. Respond swiftly to challenges. Juggle multiple and changing priorities. Be comfortable interfacing with senior University leaders and high-capacity donors, with a high level of collegiality and discretion.</li></ul>Special Projects<ul><li>Assist the Senior Director by developing a cohesive fundraising strategy for principal gifts engagement across the region using creative tools and methods of illustrating activity and information flow across the University by pulling ad-hoc reporting, translating the data, recommending solutions, and implementing identified solutions in coordination with internal and external partners.</li><li>Ensure partnership with Development Planning to ensure that our Principal Gifts donors are appropriately and effectively represented with the President and Provost.</li><li>Represent the UDO fundraising team professionally and positively.</li></ul>Additional Duties<ul><li>Perform other related duties as assigned.&nbsp;</li><li>The above covers the most significant responsibilities of the position.&nbsp; It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.</li></ul>Basic Qualifications<ul><li>2 years of relative experience.</li><li>Solid computer skills in a PC and network environment, working knowledge of Microsoft Word and Excel.</li><li>The ability to work occasional overtime, evening and weekend hours is required.</li></ul>Additional Qualifications and Skills<ul><li>Excellent organizational skills required. Capable of managing multiple assignments from multiple sources; be efficient, organized, detail oriented, and able to meet project deadlines.</li><li>Exceptional written and verbal communication skills, and the ability to comprehend and summarize detailed and complex research reports and press articles to create briefings.</li><li>Ability to maintain confidentiality and exercise sound professional judgment and possess a strong commitment to client service.</li><li>Strong interest in higher education and a working knowledge of national and global issues is required.</li><li>Must be professional, enthusiastic, collaborative, focused, motivated to learn and flexible to change, reliable, self-motivated, and able to work effectively with people from different backgrounds and experience.</li></ul>Additional Information<ul><li>This position requires a 3 month orientation and review period.</li><li>Please include a cover letter with your application.</li></ul>To learn more about the AA&amp;D team, please visit our Careers site at&nbsp;<a href="https://alumni.harvard.edu/careers" target="_blank">https://alumni.harvard.edu/careers</a> To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion &amp; Belonging at&nbsp;<a href="https://dib.harvard.edu/" target="_blank">https://dib.harvard.edu/</a>. Accommodations:&nbsp;Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know. COVID 19 Vaccination Information:&nbsp;The health of our workforce is a priority for Harvard University.&nbsp; With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment. This position is hybrid&nbsp;and may be subject to change due to any operational adjustments in the department. &nbsp;BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionAlumni Affairs and Development, General AdministrationDepartment Office LocationUSA - MA - Cambridge Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentAlumni Affairs and DevelopmentUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JP1

Development Coordinator, Principal Gifts

What's next for you is the first priority for us! With over 45 programs from associate to doctoral degrees, South University is a private institution dedicated to providing educational opportunities that spark the intellectual, social and professional development of a diverse student population.&nbsp; Our 120-year story—past, present and future—is a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to the students, faculty, staff, alumni and supporters of South University. Online and at our 8 locations and 2 learning sites, we take pride in our welcoming environment; one-on-one support and personalized attention that helps students define goals and identify the means to pursue them. Our small classes feature hands-on experiences that not only shape students’ skills and excellence in their chosen fields but also shape their characters through encouraging community involvement, volunteerism and the pursuit of life-long learning.&nbsp;&nbsp; Visit <a href="http://www.southuniversity.edu&nbsp;today" target="_blank">www.southuniversity.edu&nbsp;today</a> to learn more about what makes us stand apart as a place to Belong, Believe and Become, a place where you can make a difference in the lives of students eager to learn and grow. South University, the right direction for a brighter future.Benefits: *Medical *Dental *Vision FSA/HSA Tuition Assistant Program Long/Short Term Disability Life Insurance Employee Assistance Program401K Match&nbsp; &nbsp;Paid Time Off 12 Paid Holidays * includes domestic partner coverage SUMMARY:&nbsp;&nbsp;Under general supervision of the Campus Director and Dean for Academic Affairs and Operations perform, coordinate and oversee campus administrative duties in support of the campus academic programs, campus and general administrative needs as defined in the job elements below. This position requires the ability to act confidentially, handle sensitive information and exercise independent judgment.&nbsp; Some technical knowledge of the specific area of assignment may also be required.KEY JOB ELEMENTS:<ul><li>Performs academic, campus and limited general administrative and clerical duties as assigned by the Campus Director &amp; Dean of Academic Affairs and Operations. </li><li>Collaborate with Vice Chancellors, Assistant Vice Chancellors, University Directors, College Deans and Department Chairs in carrying out the priorities of the University including, but not limited to items pertaining to supporting programmatic accreditation and assessment reporting.</li><li>Maintains correspondence logs, files, information databases, and other tracking systems as necessary.&nbsp; Prepares Executive Committee, OPM, PACs, and other programmatic meeting minutes. Organizes programmatic meeting dates, meeting structure, and sends out agendas.&nbsp; Distributes Executive Committee weekly KPI updates to campus program leaders. </li><li>Ensure signage for classrooms, campus services and office spaces are clearly marked.</li><li>Create, distribute and collect faculty contracts, student files, and faculty files containing required programmatic documentation.</li><li>Assists with directing students with locating campus leaders, including directing them toward offices, phone, e-mail or classrooms.&nbsp; Ensure signage for classrooms, campus services and office spaces are clearly marked and accessible.&nbsp; </li><li>If requested by Campus Director, may provide new employees with on boarding information, such as tours and campus directories, office or cubicle accommodations, employee access badges; business cards, and ensure new hires have necessary equipment and accesses to assume assigned duties on day one.&nbsp; Maintain campus keys in coordination with the university Director of Facilities and Campus Director/Dean of Academic Affairs and Operations.</li><li>Ensure employee engagement and recognition activities are organized and occurring on a regular schedule, such as service awards, employee recognition and leading employee engagement committee work.</li><li>Responsible for onboarding of new hires.&nbsp; This includes I-9 completion and background check completion.&nbsp; Maintain all personnel files. </li><li>Responsible for all adjunct contracts and appointment letters.&nbsp; Ensures adjunct pay is calculated and submitted timely on the pay schedule.&nbsp; Responsible for all proctor scheduling, contracts and payments.</li><li>Responsible for monitoring all job postings for the campus and reviewing applicants for qualifications.&nbsp; Once qualified, responsible for sending to hiring managers and assisting with the scheduling of interviews. &nbsp;</li><li>Campus purchasing support for local service providers and suppliers. Includes ordering office or program related supplies and scheduling assistance as necessary.&nbsp; Maintains office equipment such as fax machines, postage meters, copy machines and printers.&nbsp; Responsible for mail distribution and receiving support.</li><li>A cell phone is required for use during work hours and after hours as needed.&nbsp;&nbsp; This position requires flexibility with schedule as needed to support the campus events.</li><li>Other duties as assigned.&nbsp;</li></ul>JOB REQUIREMENTS: <ul><li>Bachelor’s Degree in a related discipline.</li><li>Minimum of four years’ progressively more responsible administrative experience in a corporate or academic environment supporting mid to upper level manager(s). </li><li>Excellent written and verbal communication skills.</li><li>Strong interpersonal skills.</li><li>Superior organizational and problem resolution skills.</li><li>Business computing skills (validated by testing where applicable) to include the following:</li><ul><li>Advanced proficiency level for Word </li><li>Basic proficiency level for Excel </li><li>Advanced proficiency level for Power Point </li><li>Basic proficiency level for Outlook</li></ul><li>Ability to use database programs (CampusVue)</li></ul>ENVIRONMENT:&nbsp;&nbsp;The duties and characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.&nbsp; The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.&nbsp; While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email, video conference, and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive. Apply Now <h4>Other details</h4><ul><li> Job Family All Positions</li><li> Required Education Bachelor’s Degree</li></ul>

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