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Position SummaryAs an executive coordinator in this position, a large part of your job will be to keep the executive client organized and on schedule. Your goal will be to make their work and personal life easier and simpler, freeing up more time for them to pursue initiatives and activities of their choosing. Top notch communication skills are needed, including speaking, writing, listening and reading. This position requires a timely response to all requests via text, email or phone. You must be able to understand and follow instructions, and to transmit this information clearly and honestly to the appropriate individuals. Accuracy and attention to detail in communication, reporting and follow through on assignments is essential. You must take initiative, be a problem solver and consistently maintain a positive demeanor. You must act with the upmost discretion and employ a high level of tact and confidentiality in this positionAs an executive coordinator in this position, a large part of your job will be to keep the executive client organized and on schedule. Your goal will be to make their work and personal life easier and simpler, freeing up more time for them to pursue initiatives and activities of their choosing. Top notch communication skills are needed, including speaking, writing, listening and reading. This position requires a timely response to all requests via text, email or phone. You must be able to understand and follow instructions, and to transmit this information clearly and honestly to the appropriate individuals. Accuracy and attention to detail in communication, reporting and follow through on assignments is essential. You must take initiative, be a problem solver and consistently maintain a positive demeanor. You must act with the upmost discretion and employ a high level of tact and confidentiality in this positionDuties and responsibilities<ul><li>% - Duties may vary and other duties may be assigned. • Manage day-to-day operations of President's schedule • Prepare briefing material and talking points for upcoming meetings, events, interviews, etc. • Prepare detailed trip itineraries including car reservations, meal reservations, hotel reservations, meetings, etc. • Drive the President to class observations, appointments, events, etc. • Attend meetings, record notes and ensure follow-up • Assist with and support execution of presidential initiatives • Attend all SCAD signature events, as requested • Submit purchase requisitions for all invoices • Coordinate the President's personal schedule with the office schedule • Travel as needed to accompany president • Procure and/or process invoices for payment in a timely manner • Make corporate purchases, as well as the president’s personal purchases, in a responsible manner and submit receipts and expense reports in an appropriate and timely fashion - (Essential)</li></ul>Minimum Qualifications: Bachelor's degree required.&nbsp;Professional tact and ability to maintain confidentiality.&nbsp;Strong writing skills and excellent communication skills.&nbsp;Knowledgeable of all software programs, i.e. Excel, Word, etc.&nbsp;Knowledgably of commercial and private travel.&nbsp;The following attributes are required:&nbsp;Proactivity&nbsp;Confidentiality&nbsp;Diplomatic&nbsp;Discretion&nbsp;Flexibility&nbsp;Interpersonal&nbsp;Multitasking&nbsp;Organization&nbsp;Positive Attitude&nbsp;Problem Solving&nbsp;Professional Demeanor&nbsp;Self-Motivated&nbsp;Team Player&nbsp;Rigorous Planner&nbsp;Self-Awareness&nbsp;Time Management&nbsp;Work Independently&nbsp;Detail Oriented&nbsp;Persistent&nbsp;Honesty&nbsp;Responsive&nbsp;The requirements listed are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Preferred Qualifications: Certificates, licenses and registrations: valid driver's licenseWork Hours:&nbsp;The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 am to 5:30 pm. In order to accommodate business needs, employees may be assigned to other work days and/or hours, including weekends and evenings.ADA Tag:&nbsp; To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Special instructions to applicants:

Savannah College of Art and Design

Executive Coordinator

Director of Undergraduate Biology ProgramLocation: Stony Brook, NYOpen Date:Oct 01, 2024Deadline:Dec 31, 2024 at 11:59 PM Eastern TimeDescriptionThe Undergraduate Biology Program at Stony Brook University invites applications for the position of Director of Undergraduate Biology. This is a tenured position at the Associate or Full Professor level. The successful candidate will join one of our home departments: Biochemistry and Cell Biology, Ecology and Evolution, or Neurobiology and Behavior. This position is open to both internal and external candidates, including those actively engaged in original scientific research.The Director of Undergraduate Biology is responsible for leading the undergraduate program, fostering a dynamic and inclusive learning environment, and enhancing the academic experience of our students. The Director will work closely with the Executive Committee of the Undergraduate Biology Program, faculty, and staff to develop, implement, and evaluate innovative curricular initiatives, support student success, and ensure the program's excellence. In addition, there is potential for the development of new or online courses, and for fostering collaborations with units such as the Center for Inclusive Education (CIE) to further enhance diversity and inclusion.OpportunityStony Brook University's Undergraduate Biology program is one of the largest on campus, with over 2000 majors, attracting a diverse and talented student body. Our graduates go on to pursue advanced degrees in medicine, research, and health professions, reflecting the program's strong foundation and rigorous academic training. The Director will have the opportunity to engage with cutting-edge research across our departments, including pioneering work in biochemistry, cell and developmental biology, neuroscience, ecology and evolution. In association with the Undergraduate Research and Creative Activities (URECA) office and academic departments, the program supports faculty-mentored student research projects and provides opportunities to showcase student research achievements.The staff in Undergraduate Biology includes four full time and approximately thirty part time faculty that are responsible for the delivery and development of introductory biology laboratory courses to approximately 2,000 students per year. Thirteen non-instructional staff members provide administrative and technical support to course faculty instructors and advising services to the students. The Director manages various financial accounts including several endowments for undergraduate scholarships and research support.The university has national and international recognition in the biosciences, offering a wealth of resources and opportunities for the Director to innovate the program. There is significant potential for continued innovation in the laboratory courses and the student experience.Key Responsibilities•Provide leadership and vision for the undergraduate biology program.•Collaborate with and supervise faculty lecturers and staff in the undergraduate biology program.•Coordinate academic advising and support services for undergraduate biology students.•Foster alignment to standards of undergraduate biology education. Promote and foster the development, assessment, and continuous improvement of all biology courses, including the undergraduate biology lab courses: Fundamentals of Scientific Inquiry in the Biological Sciences I and II.•Serve as a liaison between the undergraduate program, the Executive Committee, and the home departments with regards to scheduling, curriculum, and courses that are taught by faculty in the home departments.•Ensure the Undergraduate Biology Office is a welcoming and student-centric environment. Ensure that students feel supported and valued by the program providing exceptional, prompt, clear student services. Enhance all forms of communication, including the in-person experience, online, and email experience. Implement regular feedback mechanisms to continuously improve the quality of interactions and services provided to students.•Promote research opportunities and experiential learning for students.•Develop and maintain collaborations with internal and external partners.•Engage with alumni, leveraging their success and support to further strengthen the program.QualificationsRequired Qualifications:Ph.D. (or foreign equivalent) in Biology or a related field. Tenured Associate or Full Professor with a distinguished record of teaching, research, and service. Demonstrated experience in academic leadership or administration.Preferred QualificationsStrong commitment to undergraduate education and student success. Proven ability to work collaboratively with faculty, staff, and students. Excellent communication and interpersonal skills. Commitment to fostering diversity, equity, and inclusion in higher education. Scholarly interests and prior experience that align with one of the three home departments. Experience in curriculum development and assessment of student learning. Demonstrated experience in discipline-based biology education research related to undergraduate biology education. Familiarity with current research in biology education. Familiarity with national policy initiatives such as Vision and Change in Undergraduate Biology Education and Project Kaleidoscope to enhance STEM education through active learning, inclusive pedagogy, and interdisciplinary approaches.Application InstructionsTo apply, visit <a href="https://apptrkr.com/5691273" target="_blank">https://apptrkr.com/5691273</a>.Review of applications will start on Dec 1, 2024 and applications will continue to be accepted until Dec 31, 2024. Applications must be submitted through Interfolio by clicking "Apply Now." Applications must include:•A cover letter describing their interest in the position and relevant experience.•A curriculum vitae.•A statement on philosophy and vision for undergraduate biology education and administration.•A statement of teaching philosophy.•A statement of research interests.•A statement on diversity, equity, and inclusion.•Contact information for at least three references.Questions should be directed to the Chair of the Search Committee, Dr. Joshua Rest, <a href="mailto:joshua.rest@stonybrook.edu" target="_blank">joshua.rest@stonybrook.edu</a>.Stony Brook University is committed to creating and maintaining a workplace and educational environment that is safe, accessible, and free of all forms of discrimination, sexual misconduct or research misconduct, among other infractions. In support of this commitment, certain candidates for employment will be required to disclose such employment-related misconduct findings and pending investigations or proceedings, and final candidates for certain faculty and staff positions will authorize their current and previous employer(s) from the last seven (7) years to disclose such information to the University. Employment is contingent on your full and complete disclosure on these matters. In the event that you fail to disclose any such matter or in the event of an unsatisfactory outcome of the disclosure and review process, an offer of employment may be revoked at SBU's sole discretion. If SBU becomes aware of a failure to disclose or misrepresentation of any such matter after your employment commences, you may be subject to discipline, up to and including termination.The selected candidate must successfully clear a background investigation.In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request . It can also be viewed online at the University Police website at <a href="http://www.stonybrook.edu/police" target="_blank">http://www.stonybrook.edu/police</a>.Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information,veteran status and all other protected classes under federal or state laws.

Director of Undergraduate Biology Program

03-Oct-2024<h4>Coordinator, IT Logistics</h4>Harvard University Information Technology 66922BRPosition DescriptionHarvard University Information Technology (HUIT) is a community of Information Technology professionals committed to delivering service and technological solutions in support of teaching, learning, research and administration.&nbsp; We are recruiting an IT workforce that has both breadth in their ability to collaborate and innovate across disciplines – and depth in specific areas of expertise. HUIT offers opportunities for IT professionals to learn and work in a unique technology landscape and service-focused environment. If you are a technically proficient, nimble, user-focused, and accountable IT professional who also connects with the importance of collaborating well in a team environment, we are looking for you! Computer Refresh Duties &amp; Responsibilities&nbsp;<ul><li>Serves as a principal source of information on computer selection reach outs and advises faculty or staff on existing options or alternatives.&nbsp;</li><li>Supports outreach to schedule individual deployments as they relate to overall schedule.&nbsp;</li><li>May assist in preparing orders for computers and related deployment hardware.&nbsp;</li><li>Ensures customer satisfaction with deployments through follow up and corrective action.&nbsp;</li><li>Assists in assigning assets to individuals and updating corresponding asset records.&nbsp;</li></ul>Asset Management Duties &amp; Responsibilities&nbsp;<ul><li>Works with customers to determine asset reporting needs.&nbsp;</li><li>Create reports, review asset trends and review with management on next steps.&nbsp;</li><li>Assists in managing inventory and asset tracking.&nbsp;</li><li>Tracks purchased assets from inception through resale or disposal&nbsp;</li><li>Tracks leased assets from inception through disposal/return&nbsp;</li><li>Completes asset audits.&nbsp;</li></ul>Administrative Duties &amp; Responsibilities&nbsp;<ul><li>Organizes and implements administrative systems and procedures performing necessary support duties.&nbsp;</li><li>Provides for smooth day-to-day flow of communications between our unit, staff, and faculty.&nbsp;</li><li>Gathers and maintains data for and assists in preparing reports and/or spreadsheets, often using a variety of computer software.&nbsp;</li><li>Will compose, proofread, edit, and prepare correspondence, reports and other materials using Word processing, spreadsheets and/or databases.&nbsp;</li><li>Participates in measuring performance and capturing/reporting on lessons learned to continuously improve the deployment project and process.&nbsp;</li><li>Contributes to unit goals by accomplishing related duties as required.&nbsp;</li></ul>Basic Qualifications<ul><li>3+ years related work experience</li></ul>Additional Qualifications and Skills<ul><li>Ability to work independently with minimal supervision.&nbsp;</li><li>Strong<ul><li>customer service skills with a proven record of accomplishment.&nbsp;</li><li>Excel or database skills&nbsp;</li></ul></li><li>Proficiency using a variety of computer software and systems.&nbsp;&nbsp;</li><li>A willingness to take ownership and be accountable where appropriate is essential.&nbsp;</li><li>Business training beyond high school or college background is preferred.&nbsp;&nbsp;</li><li>Excellent<ul><li>oral and written communication skills.&nbsp;</li><li>interpersonal and analytical skills.&nbsp;</li><li>organizational skills with ability to prioritize work in an environment with multiple and conflicting interests.</li></ul></li><li>Basic technical background that will allow for an understanding of infrastructure/environment.&nbsp;</li><li>Experience<ul><li>with ServiceNow report generation a plus&nbsp;</li><li>with business process analysis; understands business requirements and design solutions.&nbsp;</li><li>with ServiceNow a plus</li></ul></li><li>Possesses good listening skills.&nbsp;</li><li>Supports team building and embraces diversity.&nbsp;</li><li>Consistently acknowledges and appreciates each team member’s contributions.&nbsp;</li><li>Demonstrates high ethics and values and embraces diversity.&nbsp;</li><li>Establishes and maintains interpersonal relationships.&nbsp;</li><li>Works to meet the goals of HUIT with enthusiasm and a spirit of cooperation.&nbsp;</li></ul>Physical Requirements<ul><li>Must be able to bend, push, pull, stoop, climb, stand and lift up to 45 pounds frequently (occasional heavier items).&nbsp;</li></ul>Working Conditions<ul><li>Work is performed in an office and warehouse setting</li></ul>Additional InformationPlease provide a cover letter with your application. Please note:<ul><li>Harvard University requires pre-employment reference and background screening.&nbsp;</li><li>We are unable to provide work authorization and/or visa sponsorship.&nbsp;</li><li>This position has a 90-day orientation and review period.&nbsp;</li></ul>The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Accessibility: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request an accommodation or have questions about the physical access provided, please contact our University Disability Resources Department.Work Format DetailsHUIT actively supports hybrid work where business needs allow. This position will require a minimum of two days a week onsite and during the orientation and review period up to full time (5 days)., and the hire must live in a commutable state (Massachusetts, Maine, New Hampshire, Rhode Island, Vermont). Additional travel to campus may be necessary based on business needs and the nature of work. Examples include bi-annual or quarterly Town Halls, critical business meetings or other work events. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsHarvard University Information Technology (HUIT) is responsible for the strategy, planning, and delivery of information technology across the University.&nbsp; Our mission is to assure Harvard’s leadership in IT. We strive to make it easier for faculty, students, and staff to teach, research, learn and work through the effective use of information technology.&nbsp; HUIT’s core values are User Focused, Collaborative, Innovative and Open. HUIT’s core values are:&nbsp;<ul><li>User-focused&nbsp;</li><li>Collaborative&nbsp;</li><li>Innovative&nbsp;</li><li>Open&nbsp;</li></ul>IT Academy (designed for IT Staff): HUIT’s IT Academy aims to enable each IT staff person to grow professionally and become a trusted partner to her or his team. The IT Academy is built on the belief that every IT staff member across the University (including technology employees at each school and campus) can grow in her or his area of expertise as well as building strong people and project management skills. Learn more here:&nbsp;<a href="https://itacademy.harvard.edu" target="_blank">https://itacademy.harvard.edu</a>BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionInformation Technology Department Office LocationUSA - MA - Cambridge Job Code403123 Info Tech Support Associate II Work FormatOn-Site Sub-Unit------------ Salary Grade055DepartmentClient ServicesUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule<ul><li>Will require working a hybrid work schedule (variety of onsite days required)&nbsp;</li></ul>Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-RT1

Harvard University FAS Human Resources

Coordinator, IT Logistics

Job Description:Position Summary:The Student Support Coordinator at The Chicago School is responsible for administrative workflow to ensure effectiveness of student outreach and internal and external communications, department operations, and accuracy and documentation within student records. This position requires high attention to detail, comfort with outbound communication, independent judgment, flexibility, organization, and confidentiality.This position is remote but will require occasional travel to campus as needed.&nbsp; Locations are Chicago, DC, Los Angeles, Anaheim, San Diego, and Dallas.About the Department:Student Support Services team members work collaboratively within the department and with many other campus-wide constituent groups and stakeholders. Team members are expected to exercise a high degree of responsibility and independent judgment, and to work hours consistent with the campus student populations’ need for access to services (necessitating evening and weekend hours particularly around registration and term/semester start weeks).Principle Duties:<ul><li>Serves as a central resource for student questions, providing information in accordance with the department policy, and routing phone calls to the appropriate individuals as necessary.</li><li>Monitors and responds to campus inboxes, triaging requests as needed and routing to appropriate support staff.</li><li>Manages and conducts outbound student outreach in efforts to complete student admission files and academic records.</li><li>Assists students with contingency, background check, registration questions (including other barriers to persistence).</li><li>Completes, uploads, processes (where applicable) administrative forms during start times in collaboration with Student Support Counselors.</li><li>Manages, inputs, and tracks data for various end users (particularly in Excel)</li><li>Assists in coordination of special projects, events, and/or special activities such as Student Support hiring/training/onboarding and student-focused activities.</li><li>Support operational functions of team and larger department.</li><li>Documents all student outreach, discussions, and activities in Campus Vue.</li><li>Adheres to all internal, federal, Department of Education, and affiliate policies and procedures.</li><li>Other duties as assigned.</li></ul>Essential Knowledge, Skills, and Abilities:<ul><li>Excellent PC skills (Word, Excel, Power Point) and other clerical skills</li><li>Excellent verbal and written communication skills</li><li>Organizational and time management skills</li><li>Demonstrated commitment to diversity, equity and inclusion&nbsp;</li><li>Ability to collaborate and communicate with all students regardless of educational level as well as all employees regardless of position/title</li><li>Excellent teamwork</li><li>Ability to work weekends and evenings as needed</li></ul>Position Qualifications:<ul><li>Bachelor's degree required</li><li>Experience within student facing positions and/or higher education field</li></ul>Desired Qualifications:<ul><li>One year of student advising, recruitment, or other student-facing experience</li><li>Ability to problem solve and utilize campus resources for individuals and groups</li><li>Exercises sound, accurate and informed independent judgment</li><li>Demonstrate a high level of self-discipline and self-motivation to accomplish the duties and responsibilities of the position</li></ul>Compensation &amp; BenefitsThis opportunity is budgeted at $20-21.79 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

Student Support Coordinator

Business Coordinator Job ID: 12418 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: Vice Presidency for Business Affairs Posting End Date: Open until filled. Hours: up to 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: $45,000 annually. Required Application Materials: <ul><li>Resume</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Essential Functions Summary:Under limited supervision and with moderate latitude for the use of initiative and independent judgment, coordinates and directly supports the business process functions of the department. Note:The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Statement of Duties and Responsibilities: Maintains responsibility for general secretarial support functions to the department to ensure efficient utilization of time. Execute tasks with a strong emphasis on accuracy and thoroughness. May coordinate and implement methods and procedures for monitoring work activities, and recommends measures to improve methods, performance, and quality of product or service. Coordinates various office management functions, including scheduling and preparing staff departmental meetings, ordering and monitoring inventory and office supplies, and coordinating facilities and mail service activities. Prepares and reviews statements and reports with management personnel; may participate in cost analyses and rate studies. Coordinates preparation of external audit materials and external financial reporting; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures. Identifies and resolves problems and inconsistencies, determining appropriate corrective procedures. Maintains filing for the department including correspondence, reports and legal documentation. Maintains a high degree of confidentiality on all sensitive information this position is privy to. Acts as liaison between departments and internal or external customers. Participates in various committees, professional trainings, industry conferences, and conventions. Maintains an environment that promotes efficiency within the department. Maintains records and organizes filing and archive systems to facilitate the expeditious retrieval of information. Answers and refers telephone calls or other inquires to ensure accurate and timely communications are facilitated. Travel may be required Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: No supervisory responsibilities. Qualifications Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required Qualifications: Excellent interpersonal communication and writing skills. High level of proficiency in spreadsheet and word processing applications (MS Office Suite) with advanced skills with Microsoft Excel. Demonstrated ability to interact tactfully and professionally with all groups of people under stressful and time-sensitive conditions; be supervised; and work independently, and as a team member. Demonstrated ability for accuracy, attention to detail, and ability to follow established guidelines and office protocol are critical. Education: Bachelor's degree from four year college or university within area of assigned responsibility and Experience: Two years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience Preferred Qualifications: *Please note: U.S. citizenship is required due to the nature of the job. The applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position. Employment will be contingent on the selected applicant submitting an application for access and receiving notification of eligibility within a time period to be specified in the job offer. If eligibility is confirmed within the specified period, employment must begin within 30 days of confirmation of eligibility. Eligibility for access to classified information must continue without interruption during employment. Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10 pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5685264&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5685264" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12418&amp;PostingSeq=1</a> jeid-aff29aa8c1951842abc621a2fbb905e6

The University of Texas at El Paso

Business Coordinator

Senior Coordinator - Post-Approval Verification &amp; Education Job ID: 11770 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5676614&amp;targetURL=https://www.utep.edu/orsp/" target="_blank">About the Division of Research &amp; Innovation</a> The Research &amp; Innovation division supports this world-class research enterprise by advancing transformative research excellence across campus and nurturing an innovative, cross-disciplinary culture. In all our work, we maintain a constant focus on our public mission of increasing access to excellent higher education and advancing discovery that positively impacts the health, culture, education, and economy of our region, the State of Texas, the nation, and the world. We do so by enabling the research success of our faculty and students through supporting the university research mission by providing research development, stewardship, compliance and safety services, and securing strategic external partnerships. Position Information Hiring Department: Research &amp; Innovation Posting End Date: Open until filled Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: $46,550 annually. Non-negotiable. Required Application Materials: <ul><li>Resume </li></ul> Optional Application Materials: <ul><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Under the direction of the Post Approval Verification &amp; Education (PAVE) Administrator and in cooperation with the Institutional Review Board (IRB), Institutional Animal Care &amp; Use Program (IACUP), Institutional Biosafety Committee (IBC), the PAVE Coordinator assists in ensuring a high-quality research monitoring protection program that reflects The University of Texas at El Paso's commitment to the ethical conduct of research involving human subjects, animals and recombinant DNA. In this role, the incumbent is responsible for maintaining quality improvement/assurance efforts, in addition to aiding in training and education and process improvement functions, as well as research monitoring and auditing. Essential Functions Assists with the operationalization of the research Post Approval Monitoring (PAM) program. Components include faculty and staff training, auditing, monitoring, record keeping, program evaluation, and other compliance issues that meet the applicable government and local regulations and the institution's policies and practices. Under the direction of the Administrator, conducts internal and external QA and process improvement initiatives, including but not limited to: policy and SOP development, audit checklists, worksheets, resources, business workflow analysis, and continuous quality improvement. Supports the Biosafety Program, Human Subjects Research Program, and Animal Welfare Program by ensuring recruitment, research, testing, management, and instruction activities are compliant with regulations, meet expectations of industry standards, and comport with institutional procedures and policies. Works with faculty, staff, and external entities to ensure research compliance with federal, state and university statutory and ethical requirements. Coordinates with research program managers and administrators to facilitate the review and oversight of regulated research, create PAVE reports, and document recommended or required actions stemming from post-approval monitoring. Collaboratively work with the Institutional Biosafety Committee (IBC), Institutional Review Board (IRB), and Institutional Animal Care and Use Committee (IACUC) areas, and may attend facility inspections, investigations, and interviews. Manages the delivery of training verification and educational programs and related communication channels (Websites / Listservs) regarding regulated research. Ensures confidentiality regarding subjects, records, and review of issues. May assist in development of UTEP policies and procedures regarding research. Develops and fosters effective working relationships between researchers, UTEP departments, and external stakeholders. Performs other duties as assigned. Engage in professional development opportunities as available; maintain memberships in professional listservs and regularly review postings to gain updated information about relevant regulations and best practices and apply them to PAVE materials and procedures. May represent the business function, division, or department at meetings, conferences, and seminars or committees. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Occasional traveling required. Other duties may be assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's degree and Experience: Three (3) years of related experience and/or training to the essential duties and responsibilities; OR equivalent combination of education and experience. Applicants Should Demonstrate: Knowledge of research conducted with humans, animals, and recombinant DNA. Strong verbal and written communication skills. Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, sit, and walk. The employee must regularly talk or hear. Special vision requirements are close vision and color vision. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5676614&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5676614" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=11770&amp;PostingSeq=1</a> jeid-3980d1ee8eb8504fa2665bb17bf4e83a

Senior Coordinator - Post-Approval Verification & Education

Recruitment and Onboarding SpecialistBowling Green State UniversitySalary: Depends on QualificationsJob Type: Full-TimeDivision: President's OfficeOpening Date: 09/30/2024Location: Main Campus (BG), OHJob Number: BGSU00565Department: President's OfficeClosing: ContinuousSummaryThe Recruitment &amp; Onboarding Specialist is responsible for planning, facilitating, and coordinating the recruitment and onboarding of qualified and diverse applicants for university staff positions. They assist in the coordination of projects and initiatives that improves processes, procedures and efficiencies in the area of recruitment and onboarding.Essential FunctionsRecruiting• Assist hiring managers and support staff with the process of posting jobs within the university's online applicant tracking system.• Facilitate advertising for university departments by collaborating with advertising agency to provide recommendations, ensuring diverse sources and methods.• Establish and maintain relationships with external firms used for job placement and postings. Work with external search firms when used for high level position openings.• Facilitate selection and placement of candidates by processing employment forms/documents and maintaining employment records for new employees. Process online hiring documentation where applicable and assist candidates in navigation of the online process.• Maintain and ensure compliance with applicable equal employment opportunity (EEO) and related employment laws and regulations in collaboration with the Division of Inclusion and Belonging.• Review candidate application materials submitted for HR review by search committees and/or hiring managers.• Explain employment policies and procedures to applicants, staff, and outside employment agencies as necessary.• Assist with evaluating and improving efficiency and effectiveness of recruitment methods, processes, and posting locations; analyze data; recommend updates as needed.• Maintain university memberships regarding job posting resources and pay invoices as received.• Correspond and communicate with applicants and staff to ensure timely receipt of information requested, answer questions, and resolve issues related to human resources topics. Assist applicants with online application system questions.• Manage the background check process for all staff and faculty positions. Facilitate the adverse action process as needed.• Manage the online applicant tracking and onboarding systems. Implement needed components, manage processes, and troubleshoot technical issues. Maintain related online forms, tasks, and job aids. Provide ongoing training to hiring managers and other applicable individuals.Projects• Plan and facilitate new employee orientation sessions.• Communicate necessary information to employees leaving the university via email and phone calls, as applicable.• Maintain and monitor the university I-9 system for staff, keep up-to-date records, perform regular audits, and address any issues in a timely manner. Maintain user access to I-9 system, provide training and required documents to new users, and facilitate annual training for all I-9 system users. Manage E-Verify issues.• Establish partnerships with a network of organizations (e.g. civic, professional, government agencies) to be used to recruit diverse and qualified candidates. Participate in job fairs and other events to promote the University and remedy the under representation of members of the protected class(es) as identified by the Affirmative Action Plan.• Maintain communication log to track contacts with external recruitment sources.• Maintain the university Careers page in the online applicant tracking system and update as necessary.• Review the HR/Recruitment (internal) website and make recommendations for updates as necessary.• Work with General Counsel regarding Labor Condition Applications for international hires.• Regularly run and review online applicant tracking analytics and review for trends and opportunities.• Support Inclusion and Belonging initiatives.• Keep current on recruitment best practices and federal, state, and local employment laws and regulations.Other Duties• Performs other duties as assigned.Minimum QualificationsOne of the following Degrees is required:• Associate's degree and 7 years experience• Degree must be conferred at the time of application.• Bachelor's degree and 3 years experience• Degree must be conferred at the time of application.The following Experience is required:• Managing all phases of the recruitment and hiring processThe following Experience is preferred:• Experience with an online hiring systemThe following Licensure, Certifications, or Registration is preferred:• SHRM-CP or PHRAdditional InformationKnowledge, Skills, Abilities• Personal computers and basic applications such as email and Microsoft Office• Human resource information systems• HR core functions• Federal, state, and other relevant statutory regulations including EEO and ADA laws and guidelines• Project Management• Computer software including Microsoft Office suite• Communicate verbally and in writing to all levels of employees• Work with diverse groups of individuals• Reengineer processes• Analyze and resolve issues• Attention to detail and priority setting• Work independently and as part of a team• Perform operational, transactional, and technical tasks with online systemsDeadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by October 13, 2024.Required Documents to Upload to Application: Cover Letter and ResumeBowling Green State University is an Affirmative Action/Equal Opportunity Educator and Employer . We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email <a href="mailto:ohr@bgsu.edu" target="_blank">ohr@bgsu.edu</a>.To apply, please visit <a href="https://apptrkr.com/5684853" target="_blank">https://apptrkr.com/5684853</a>

Recruitment and Onboarding Specialist

Job Title Assistant Professor, School of Journalism and Media Requisition Number FE04106 Working Title Department Name 8M100: School Of Journalism and Media Work Location Lexington, KY Type of Position Faculty Position Time Status Full-Time Tenure Track Status Tenure Track Required Education Ph.D. or terminal degree in communication, media, or a related field awarded by date of hire. Required Related Experience Previous university teaching experience. Required License/Registration/Certification NA Job Summary Tenure-track Assistant Professor Position in Media Arts and Studies Job Summary The award-winning School of Journalism and Media at the University of Kentucky seeks to hire an outstanding faculty member in the Media Arts and Studies (MAS) sequence. An active research program in a media studies-related area is required. The successful candidate will teach undergraduate courses including but not limited to media research methods, film and television studies, or media policy, as well as theoretical and practical courses in the candidate’s areas of expertise. The faculty member is also expected to contribute to the teaching of graduate courses at the master’s and doctoral levels. In addition to a record of teaching excellence and scholarly work, professional experience is desired. Applicants should hold a Ph.D. degree or terminal degree in communication, media, or a related field by the date of hire. Preferred qualifications include a demonstrated ability and desire to work with students from diverse cultural backgrounds and first-generation students. This position is designed as an Assistant Professor Rank, Regular Title Series, Tenure-track, 9-month assignment. Faculty in the Regular Title Series with an active scholarly program typically teach two courses per semester. Review of applications begins September 3, 2024. Contingent on the successful candidate’s availability, the anticipated start is January 1, 2025, otherwise the anticipated start date is August 16, 2025. About the School The School of Journalism and Media is recognized for its accomplishments in academic scholarship and professional areas. The School offers B.A. and B.S. degrees in two areas of study: journalism (print/multimedia, broadcast/multimedia, sports/multimedia) and media arts and studies. The School is fully ACEJMC accredited, and has served as the home for the Institute for Rural Journalism since 2004. The School also participates in the graduate program of the College that includes the M.A. and Ph.D. in communication. Students learn first-hand working at the award-winning Kentucky Kernel newspaper, KRNL Lifestyle and Fashion magazine and the Kentucky Kernel Year in Photos. Also, there are great opportunities at WRFL, WUKY and Wildcat News, our award-winning student newscast. School alumni include Pulitzer, Emmy, Murrow, and Oscar winners and current media makers with ESPN, CBS, NBC, NPR, CNN, EA, The Washington Post, and local media outlets around the country. The School also promotes the free flow of information through its Scripps Howard First Amendment Center. Since 1981, the School has been the home of the Kentucky Journalism Hall of Fame. About the College The College of Communication and Information is composed of two schools (The School of Journalism and Media, School of Information Science), two departments (Department of Communication, Department of Integrated Strategic Communication) and an interdisciplinary graduate program. More than 2,000 undergraduate majors and 350 graduate students are led by more than 100 full-time faculty, who also teach in the university’s core curriculum and serve students pursuing minors and certificates in the College. The College also houses UK’s independent student newspaper, The Kentucky Kernel, and the championship-winning Intercollegiate Debate Team. About the University Located in the vibrant city of Lexington, the University of Kentucky is a public, land-grant institution that plays a critical leadership role in promoting economic development, and human well-being. The campus is home to more than 33,000 students, more than 2,500 faculty members, and nearly 14,000 staff members. The university is one of just eight in the country with a major academic health center and a full spectrum of academic colleges and professional schools on one contiguous campus. As such, the University of Kentucky is an incubator for interdisciplinary research. These collaborations allow researchers to address the rapidly changing needs of a global society. According to Forbes magazine’s 2023 America’s Best Large Employers list, the University of Kentucky ranked sixth out of 500 companies. In addition, for a sixth straight year, the University of Kentucky has appeared on ModernThink’s list of Great Colleges to Work For. As a leader among employers, the University of Kentucky offers a comprehensive benefits package. For more details, please visit <a href="https://hr.uky.edu/employment/our-benefits" target="_blank">https://hr.uky.edu/employment/our-benefits</a> About Lexington Featured on the U.S. News &amp; World Report’s list of best places to live in 2023, the City of Lexington is a great place to not only live, but also work and study. With a population of roughly 320,000, Lexington offers both the warmth and lower cost of living of a small city and the amenities you would enjoy in a larger city, including the arts, cultural events, and a thriving dining scene. https://<a href="http://www.visitlex.com/" target="_blank">www.visitlex.com/</a> Application materials should include: 1. Letter of application (attached as Cover Letter) 2. Curriculum Vita 3. Evidence of teaching excellence (attached as Specific Request 1) 4. Contact information for three references when prompted in the application process. *Please note that references will not be contacted without prior consent. Application review will begin September 3,2024,and continue until the position is filled. Questions regarding the position may be directed to Search Committee Chair Dr. Zixue Tai at <a href="mailto:ztai2@uky.edu" target="_blank">ztai2@uky.edu</a>. Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience In addition to a record of teaching excellence and scholarly work, professional experience is desired. Preferred qualifications include a demonstrated ability and desire to work with students from diverse cultural backgrounds and first-generation students. Deadline to Apply Open Until Filled Yes Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

University of Kentucky

Assistant Professor, School of Journalism and Media

26-Sep-2024<h4>Program and Administrative Coordinator, Office for the Arts Dance Program</h4>Faculty of Arts and Sciences 66873BRJob SummaryThe Program and Administrative Coordinator, OFA dance is a 4 day per week, seasonal, term appointment and reports to the Manager of College Dance, OFA Dance Program a variety of administrative and support duties for the OFA Dance program.&nbsp; The OFA Dance Program's mission is to promote dance as a way of knowing, understanding, and inquiring, and as an integral part of culture. It aims to advance dance literacy; create transformative dance experiences; and cultivate citizen-artist leaders, in beloved community, for a more just and promising world.Position DescriptionFinance and Administration Coordination: (30%)<ul><li>Track expenses with weekly and monthly line-item budgets (including payroll, fringe, class host hours, bank fees, Touchnet credit card fees, phone, copier fees, and all other purchases and payments.)</li><li>Process payments and purchases (e.g. visiting artist fees; external substitute teacher fees; accessibility services; photographers; etc.); request vendor/supplier set-up through Buy2Pay.</li><li>Work closely with the Manager to insure accurate coding.</li><li>Assist the Manager with Concur reports.</li><li>Submit monthly payroll for teaching artists &amp; accompanists; submit payroll for Production Manager</li><li>Assist the Manager with budget forecasting.</li><li>Assist with purchases of office supplies, food; equipment; etc.</li><li>Work with OFA administrative group tracks income and expense reporting.</li><li>Support organizational systems and filing</li></ul>Non-Credit Class Coordination: (30%)<ul><li>Support the administrative, logistical, and operational processes for the non-credit community classes including: <ul><li>Draft and send artist agreements in consultation with the manager</li><li>Support the onboarding of teaching artists &amp; accompanists (HarvardKey; Peoplesoft; Title IX trainings; etc.)</li><li>Work with the Manager on class scheduling and reserving studios</li><li>Coordinate and track substitutes or make-up classes</li><li>Working with OFA/HUIT IT team maintain data on classes registration system</li><li>Supporting the hiring, onboarding, and training of student class hosts</li><li>Collect tuition assistance (TAP) forms and work with benefits office for reimbursements</li><li>Field customer service inquiries (issuing refunds, discounts, swapping classes, answering questions about classes and registration) and communicate with class enrollees about class relocations, holidays, make-up classes, etc.</li></ul></li></ul>Programmatic Support (20%)<ul><li>Field and respond to the general Dance Program email in a timely manner.</li><li>Supports administrative duties related to residences and special programing including: <ul><li>Preparing and processing artist contracts, in consultation with the Manager</li><li>Arranging travel, accommodations and itineraries for visiting artists</li><li>Tracking registration and RSVP’s</li><li>Preparing manuals and checklists for residencies</li><li>Arranging access services</li><li>Schedule and reserve studios/spaces</li><li>Setting-up, front-of-house, documentation, food coordination, etc.</li></ul></li></ul><ul><li>Coordinate all studio reservations for the OFA 74 Mt. Auburn studio in accordance with the guidelines; support updating and disseminating of studio guidelines in consultation with the Manager and in collaboration with TDM staff.</li><li>Support management and organization of the student-led dance group costume closet.</li><li>Performs related duties as required.</li></ul>Communications Support 20%<ul><li>Assist with design and implementation of digital and print materials including e-blasts, flyers, posters, and Instagram images, with accessibility best practices.</li><li>Assist with outreach including: calendar, email, social media, and website updates.</li><li>Assist with maintaining the OFA Dance Program presence in common spaces at Harvard Dance Center in collaboration with Manager and TDM staff at Harvard Dance Center.</li></ul>Basic Qualifications<ul><li>Three years related experience in administration required.</li><li>Experience using MS Office Suite: word processing, spreadsheets, and databases.</li></ul>Additional Qualifications and Skills<ul><li>Knowledge and appreciation of dance preferred.</li><li>Business training beyond high school or college background preferred.</li><li>Ability to handle complex and confidential information with discretion. Competency using a variety of computer software.</li><li>Exceptional writing and verbal communications skills.</li><li>Arts and/or higher education background, with an emphasis on arts programming.</li><li>Experience with financial administration. Knowledge of Harvard systems helpful.</li><li>Ability to work independently with minimal supervision.</li><li>Competency with a variety of software including Mailchimp, Eventbrite, HTML, Dreamweaver, OpenScholar, ASAP Connect (for programming registration and ticketing).</li></ul>Working ConditionsThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Additional InformationThe Office for the Arts (OFA) at Harvard supports student engagement in the arts and integrates the arts into University life. Through its programs and services, the OFA teaches and mentors, fosters student artmaking across all disciplines and abilities, connects students to accomplished artists, and creates inclusive communities that celebrate the rich diversity of Harvard College. By supporting the development of students as artists and cultural stewards, the OFA works to enrich society and shape communities in which the arts are a vital part of life.&nbsp;The OFA is dedicated to building a diverse community committed to contributing to an inclusive environment. Applicants from underrepresented populations are strongly encouraged to apply. All formal written offers will be made by FAS HR.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403134 Coordinator I Work FormatOn-Site Sub-UnitCollege Salary Grade054DepartmentOffice for the Arts, HarvardUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusPart-time Appointment End Date30-Jun-2025Pre-Employment ScreeningIdentity Schedule<ul><li>Tuesday-Friday 9:00pm-5:00pm</li><li>Including some evening and weekend shifts as needed in keeping with student’s extra- curricular schedules.</li></ul>Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-MT2

Program and Administrative Coordinator, Office for the Arts Dance Program

25-Sep-2024<h4>Financial and Operations Coordinator</h4>Harvard Medical School 66847BRPosition DescriptionThe Department of Health Care Policy (HCP) at Harvard Medical School is seeking a self- motivated, organized professional to serve as Financial and Operations Coordinator. The position will play a key role within the department’s financial and administrative team, responsible for the day-to-day processing of financial and HR transactions and will perform a broad range of financial, customer service, and administrative support duties. They will serve as a key resource for faculty and staff on various financial and HR needs, providing relevant information, guidance, and support. Successful candidates will possess strong interpersonal skills, will have the ability to prioritize and handle a variety of complex administrative tasks and projects simultaneously, will exercise good judgment, and demonstrate initiative and a strong attention to detail. This position provides an exciting opportunity to interface closely with a diverse team of faculty and staff researchers who are passionate about conducting collaborative, applied, data-driven research on key priorities in health care. HR Operations Duties<ul><li>Oversight, coordination, preparation, and submission of new hire and appointment process for staff, students, research assistants, temps, LHTs, and academic researchers using HMS (APEX) and University-wide (Peoplesoft, MIDAS, Aspire, FieldGlass) systems.</li><li>Serve as a liaison to department stakeholders and HMS HR to help answer questions related to new hire status, student appointments, fellows, payroll, time approval, and term renewals.</li><li>Provide support for HCP onboarding process; coordinating internal IT, Compliance, Admin, and Finance onboarding workflow.</li><li>Monitor weekly time sheet submission, payroll approvals and notify manager of outstanding time submissions. Troubleshoot as payroll issues arise.</li><li>Prepare and coordinate submissions for the department’s Harvard Sponsored Role request and approval process.</li><li>Participate in the development and implementation of departmental administrative processes, strategies, and best practices.</li><li>Assist in term renewal, payroll changes, and extension process for staff, students, and fellows.</li><li>Coordinate with Harvard International Office with regard to international student appointments or Harvard Global Services with regard to international hires.</li><li>Coordinate and manage payroll activities (weekly, biweekly, monthly).</li><li>Manage Peoplesoft payroll upload and coordinate departmental actions for payroll changes.</li></ul> Financial Operations Duties<ul><li>Manages invoice processing, student payments operations, reviewing and approving in line with department, School, and University policies (B2P).</li><li>Coordinates employee reimbursements, corporate card payments, and vendor set up and payments to ensure submissions comply with university travel, reimbursement, and vendor payment policies and procedures.</li><li>Manages travel and expense reimbursements review, approval, and payment policies and procedures (Concur).</li><li>Assists in preparing journal adjustments and staff costing allocations to ensure accurate accounting for general ledger accounts in monthly, quarterly, and year-end intervals.</li><li>Manages billing, tracking, and monitoring of expenses for HCP’s service center to ensure accurate and appropriate allocation of income and expenses.</li><li>Serves as an informational resource to department colleagues on financial policies and procedures and provide training as needed.</li><li>Runs financial reports and assists in grants management and financial planning analysis.</li><li>Assists in managing financial controls to ensure compliance with School/University financial policies.</li></ul>Basic Qualifications4 or more years of experience. Higher education may count towards experience.Additional Qualifications and Skills<ul><li>Bachelor's degree preferred.</li><li>Advanced knowledge of Microsoft Office (Excel, Word, and Outlook) and web-based applications.</li><li>Demonstrated experience in financial management and financial operations.</li><li>Demonstrated experience in managing HR operations.</li><li>Demonstrated experience in project management/coordination.</li><li>Demonstrated experience building new processes or operational systems.</li><li>Strong ability to communicate clearly/succinctly in both written and oral form.</li><li>Strong ability to prioritize work in an environment with multiple and conflicting interests.</li><li>Self-starter with proven ability to take initiative and be highly productive.</li><li>Ability to handle complex and confidential information with discretion.</li><li>Excellent time management and organizational skills; attention to detail.</li><li>Ability to work independently and as part of a team in a fast-paced office environment.</li><li>Communicating transparently and respectfully; and fostering an inclusive, respectful, and professional work environment.</li><li>Demonstrated experience working across teams.</li><li>Experience with financial analysis and budgeting.</li></ul>Additional InformationThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding. The Harvard Medical School is not able to provide visa sponsorship for this position. Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (<a href="https://www.gem.com" target="_blank">https://www.gem.com</a> ?formID=16341e35-cbc6-4904-88a3-09b35763307e) &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentHealth Care PolicyUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm &nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingWe are committed to cultivating an&nbsp;inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values&nbsp;&nbsp;&nbsp; <a href="https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement" target="_blank">https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…</a>EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-WG1

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