Digital Repository Coordinator

05-Aug-2024

Digital Repository Coordinator

Harvard Library

66374BR

Job Summary

Harvard Library (HL) Open Scholarship and Research Data Services (OSRDS) seeks an innovative, collaborative, and motivated individual to join its team to support Harvard’s open-access, institutional repository DASH (Digital Access to Scholarship at Harvard). Managed by OSRDS, DASH contains nearly 60,000 works and sees over 5 million+ downloads per year. Reporting to the Senior Repository Manager (SRM), the Digital Repository Coordinator will perform a range of activities focused on growing the scope and reach of DASH, within both the university’s scholarly and global user communities, helping to make academic research produced at Harvard available to anyone, anywhere, for free. 

The Digital Repository Coordinator serves as the front-line representative for OSRDS to help increase the awareness and visibility of DASH within and beyond the University by educating faculty; faculty assistants; graduate and undergraduate students; and library staff about DASH and its benefits through presentations, office hours, one-on-one tutorials, and printed and digital media. The Digital Repository Coordinator will assist Harvard scholars in depositing their scholarship; maintain repository communities and collections; liaise with university user groups, admins, and technical partners to maintain our repository; and continuously improve repository workflow, data quality, and reporting tools. In close partnership with the SRM, the Digital Repository Coordinator will assist with repository migration, collection, and service strategies, including electronic dissertations and theses (ETD) efforts and other repository-based collaborations within OSRDS, HL, and externally.

OSRDS offers and aids the Harvard community by providing custom support to researchers across the lifecycle of their research outputs. They support the open-access policies adopted by faculty at every Harvard school, advise on the orderly deposit and archiving of research outputs in the most appropriate repository, and promote standards in metadata schema and description practices to enhance discovery. Additionally, they investigate and implement new models for scholarly publishing, including services and infrastructure that leverage current repository work. They collaborate with peers to design forward-looking repository models to provide open access to scholarship.

Position Description

• Facilitate Harvard-based deposits into DASH, including bibliographic research, metadata creation, licensing, and troubleshooting.
• Ensure the smooth day-to-day operation of DASH, tracking and reporting technical and operational issues. 
• Assist Faculty, faculty assistants, department admins, graduate and undergraduate students, and DASH community and collections administrators with deposit processes through trainings, office hours, one-on-one tutorials. 
• Continuously improve repository workflow, data quality, documentation, and reporting tools, expanding the content and reach of DASH.
• In collaboration with the SRM and Library Technology Services (LTS), identify key operational and service issues and use judgment to recommend solutions.
• Under the direction of the SRM, conduct repository user-needs analysis, product evaluation, selection, customization, vendor relations, testing, implementation and support.
• Collaborate on new OSRDS programs and outreach across the university, including HL’s Open Access Week activities and other initiatives. 
• Participate in Harvard University, HL, and external committees, programs, governance, and communities of practice.
• Serve as member of team supporting the electronic submission of dissertations and theses (ETDs), including information sessions and presentations to graduate students. 
• Participate in other OSRDS tasks or projects as assigned.
• May supervise student workers and interns.

Basic Qualifications

• Minimum of five years of library or digital repository experience
• Bachelor’s degree is required or equivalent

Additional Qualifications and Skills

• Experience working with DSpace repository preferred.
• Master’s degree in library science preferred.
• Customer service orientation. 
• Working knowledge of library metadata standards preferred. 
• Excellent interpersonal, oral, and written communication skills, and ability to work effectively with culturally diverse users and colleagues.
• Experience managing complex projects preferred. 
• Excellent attention to detail.
• Strong analytical skills and flexible problem-solving abilities.
• Able to work independently and as part of multiple teams; collaborative; flexible.
• Demonstrated commitment to equity, diversity, inclusion, belonging and antiracism (EDIBA).
• Capacity to thrive in an environment of change.
• General knowledge of copyright laws and fair use preferred.

Working Conditions

• The position will be based on our campus in Cambridge, MA. There may be the opportunity for a flexible or hybrid work model compliant with Harvard University remote work policies.
• Work location is responsive and subject to change based on business needs.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403040 Coordinator II

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

------------

Salary Grade

055

Department

Open Scholarship and Research Data Services

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Across the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University’s mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.

We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world’s most consequential problems, requires that we not only reflect, but also champion our diverse society.

Harvard Library inspires collaboration, reflection, experimentation, and discovery connecting users to related disciplines and to University-wide teaching resources. The Library engages users through curated discovery, digital collections, reimagined physical space, and specialized research support.  Today, Harvard Library’s holdings range from traditional print collections to rapidly expanding access to digital resources. Harvard Library provides the University's faculty, students, and researchers—now and in the future—with exceptional experiences and comprehensive access to these materials. 

Learn more about our contributions to the academic enterprise by visiting us at http://library.harvard.edu and about the Harvard University community at http://hr.harvard.edu/why-harvard.

The Harvard Library is a proud member of the Association of College & Research Libraries (ACRL) Diversity Alliance. 

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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