Assistant Director
Laboratory and Research
Full Time
Assistant Director
Job ID: 12665
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp
About UTEP
About the University of Texas at El Paso
UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.
Student Business Services
The primary responsibility of Financial Services is to ensure the proper stewardship of the University's financial resources. Toward this end, we strive to provide valuable, timely, and meaningful financial information to University administrators to allow informed decision making in pursuit of overall institutional goals. We must ensure sound and efficient financial practices and services to the University community and must service our customers in an ethical, professional, and courteous manner. Our goal is to be sensitive and responsive to the needs of our customers - University students, administrators, faculty, staff and representatives from other state agencies. We are committed to innovation, change, and self-evaluation in order to meet these needs.
Position Information
Hiring Department: Student Business Services
Posting End Date: Open until filled.
Hours: 40 to 60 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on some evenings and weekends
FLSA status: Exempt
Earliest Start Date: As soon as possible.
Salary: Commensurate with experience.
Required Application Materials:
- Resume
- Cover Letter
- List of three references
The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.
Purpose of Position
Summary:Implements and exercises functional authority for planning, organization, control, integration, and completion of projects within area of assigned responsibility.
Note:The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Must possess a valid driver's license issued by the State where the applicant resides and must be insurable as defined in the UT System UTS 157, as applicable to the performance of essential duties and responsibilities of the position.
Statement of Duties and Responsibilities:
Promotes organization policies and procedures in compliance with local, state, and federal rules and regulations; advises University personnel regarding the development and implementation of regulatory strategy, potential areas of regulatory concern, and new government/regulatory developments.
Implements directives corresponding to division or department outlining policy, program, or operational changes to be implemented.
Ensures operational efficiency and economy of divisions or departments.
Assists in developing and implementing short and long-range plans, conceptual designs, and capital outlay (budget) requirements and documentation for assigned area(s).
Provides training policies, standards, guidelines, and security monitoring processes in relation to general control, privacy regulations, and development and operation of the University's infrastructure.
Monitors the formulation and coordination of account specifications, requirements for monetary transactions, and associated documents; reviews and approves negotiated agreements for collection of outstanding funds.
Reviews and approves documentation relating to needs specific to assigned area(s).
Reviews cost factors and estimates used in planning, organizing, and scheduling work, preparing bids, selecting vendors or subcontractors, and determining cost effectiveness.
Understands department's role in accomplishing the University's mission.
Compiles and submits reports as required by management, state, local, and federal regulatory agencies.
Identifies and resolves problems and inconsistencies, determining appropriate corrective actions and procedures
Issues written and oral instructions and assigns duties and examines work for exactness, neatness, and conformance to policies and procedures.
Acts as liaison between department and internal or external customers.
Participates in various committees, professional trainings, industry conferences, and conventions.
Knowledge of all Microsoft Office, Banner A/R, Power BI and PeopleSoft and able to learn and use institutional software systems.
Participates actively in the preparation of the Annual Financial Report, Operating Budget, and Legislative Appropriation Request.
Assists with various special projects as needed.
Complies with all State and University policies.
Other duties will be assigned.
Supervisory Responsibilities Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.
Qualifications
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimum Education required:Bachelor's degree in Accounting or Business Administration
Minimum Experience required:Five years of related experience and/or training to the essential duties and responsibilities in Higher Education; or equivalent Combination of education and experience. Some travel required.
Proficient in Microsoft Excel or other data analytics tool such as Power BI
3-5 years of experience in Higher Education
3-5 years of experience in Higher Education Bursar Role
3-5 years of experience in Month End and Year End Reconciliations
3-5 years of experience in Customer Service
Proficient in Banner A/R specifically with Tuition and Fee Assessments
Preferred Education:Master's degree in accounting or other related field such as Business Administration
Additional Information
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; stoop, kneel and crouch. The employee is frequently required to use hands to feel; reach with hands and arms; and talk or hear. The employee is occasionally required to lift and move up to 25 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment ranges from moderate to very loud.
In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.
To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=12665&PostingSeq=1
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